Executive Administrative Assistant

Descripción de la oferta

Objectives of this role

Support the two top executives primarily and provide additional support to other team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

Manage professional and personal scheduling for two top executives, including agendas, email, phone calls, and other company logistics
Coordinate scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives’ travel logistics and activities
Provide administrative and office support, such as document, spreadsheet creation, emailing, and maintenance of productivity software, cloud system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site

Required skills and qualifications

Two or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

Experience in overseeing budgets and expenses
Experience in developing internal processes and cloud systems
Experience in managing productivity software
Experience with MS Office, and Google Docs, Sheets, Drive
Bilingual English and Spanish

Requerimientos

• Educación mínima: Universidad / Carrera Profesional
• 2 años de experiencia
• Idiomas: Español ,Inglés
• Conocimientos: Atención al cliente, Budget, Capacidad de decisión, Resolución de conflictos, Microsoft Excel, Microsoft Office, Administración de archivos
• Disponibilidad de viajar: Si

Palabras clave: directivo, mando, gobierno, regencia, executive, managing, ejecutivo, administrativo, administrative, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide

Hace más de 30 días

Acerca de GRUPO AMERICAS S.A.S