Procurement Associate

Glaser Property Management INC - Bogotá, D.C., Bogotá, D.C.

Descripción de la oferta

A convenir Contrato a término indefinido Tiempo Completo Remoto

About Heirloom Heirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing world-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury hospitality industry. General Overview The Contract & Vendor Manager oversees the full lifecycle of service contracts and vendor partnerships across Heirlooms property portfolio. This role combines contract oversight with high-touch, day-to-day vendor relationship management to ensure cost-effective, compliant, and high-quality service delivery. Acting as the primary, front-line point of contact for vendors, this role is heavily focused on live, real-time communication, particularly frequent phone calls and active problem-solving with external service providers. The Manager works closely with internal operations teams to resolve issues, negotiate terms, align expectations, and drive consistency across markets. This is not a backend or primarily administrative role. Success in this position requires comfort and confidence in direct vendor conversations, relationship building, and proactive outreach, while also driving process improvements, cost savings, and operational consistency across procurement and vendor management. Essential Functions: Engage in high-volume, phone-based vendor communication, including negotiations, problem-solving, and building long-term strategic vendor relationships. Maintain and update all service contract databases, lease agreements, and vendor documentation. Support monthly closing by reviewing and approving recurring contract Work with the procurement team to create a process for tracking warranties. Collaborate with legal and finance teams to mitigate risk in vendor agreements. Lead vendor sourcing, RFPs, and competitive bidding processes for recurring services (landscaping, pest control, pool & spa maintenance, housekeeping, utilities, internet, etc.). Oversee vendor onboarding, including compliance documentation, invoicing setup, and billing expectations. Track vendor KPIs, costs, and contract compliance to drive accountability and performance. Proactively identify cost-saving opportunities and renegotiate services as needed. Assist with property intake, ensuring contracts and service agreements are established at onboarding. Conduct quality assurance audits in collaboration with property operations teams. Support external management client onboarding with contract setup and compliance. General Requisite Notes: 24 years of experience in contract management, vendor management, or related field. Strong understanding of contract structures and vendor negotiations. Proficiency in CRM systems, contract databases, and cloud-based platforms (Google Suite; Excel proficiency required). Detail-oriented with strong organizational skills. Excellent negotiation, written, and verbal communication abilities. Ability to travel to US if needed Experience in hospitality, property management, or real estate industries is a strong plus. Benefits: Remote work flexibility Competitive pay based on experience Paid time off Opportunity to work with a U.S.-based luxury brand. Gain valuable exposure to the U.S. market Indefinite-term U.S. contractor agreement

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