Executive Assistant - Bilingual

Descripción de la oferta

Role:
The Executive Assistant provides high-level support to our Director, helping to manage daily operations, special projects, and cross-functional coordination. This role requires exceptional organizational skills, professionalism, and the ability to proactively support both business and personal tasks with discretion. The right candidate is tech-savvy, flexible, fluent in English, and thrives in a dynamic, fast-paced setting. We are looking for an energetic, hard-working professional with a high level of integrity and diligence.

Key Responsibilities:
·Calendar & Meeting Management: Proactively manage a complex calendar, scheduling meetings, vendor visits, and travel; prepare meeting briefs and notes; coordinate Zoom sessions and follow-ups.
·Travel Coordination: Book detailed international and domestic travel, build itineraries, and handle last-minute changes smoothly.
·Communication & Correspondence: Draft and manage professional emails, reports, presentations, and client communication on behalf of executives.
·Client & Business Development Support: Research prospects, track follow-ups, and assist during trade shows or client events as needed.
·Project & Operational Support: Maintain project trackers and timelines; support task execution across multiple ventures; assist in areas like HR, recruiting, marketing, design, and estimating.
·Trade Show & On-Site Support: Coordinate logistics for exhibit walkthroughs, document feedback, and assist in event planning.
·Administrative Tasks: Manage digital files, contracts, expense reports, CRM updates, and documentation.
·ERP Support: Collaborate with internal teams on ERP (VOZ) development by documenting bugs and assisting in implementation.
·Personal Assistance: Occasionally assist with personal scheduling and travel needs that overlap with business priorities.

Bonus Points
·Entrepreneurship and business experience
·Experiential marketing knowledge
·Understanding of design and brand experience
·Positive attitude

Skills and Experience
·3+ years in an administrative or executive support role
·Bilingual: English-Spanish fluency
·Recruiting, HR, or sales experience is a plus
·Excellent written and verbal communication skills
·Highly organized with strong time management
·Proficient in Google Workspace, Excel

Requerimientos

• Educación mínima: Bachillerato / Educación Media
• 3 años de experiencia
• Idiomas: Inglés

Palabras clave: directivo, mando, gobierno, regencia, executive, managing, ejecutivo, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide

7 de mayo (actualizada)

Acerca de IGE (Inter-Global Exhibitions)

About IGE - InterGlobal Exhibits

Our mission is to design and build impressive trade show exhibits around the world.

As one of the world's best exhibit design firms, IGE is a multiple
award-winning company that specialized in the design and fabrication of trade show exhibits and corporate events in the U.S. and around the globe. Inter Global Exhibits (IGE) is privately owned. We support our client’s trade show programs domestically, internationally or both.

...

About IGE - InterGlobal Exhibits

Our mission is to design and build impressive trade show exhibits around the world.

As one of the world's best exhibit design firms, IGE is a multiple
award-winning company that specialized in the design and fabrication of trade show exhibits and corporate events in the U.S. and around the globe. Inter Global Exhibits (IGE) is privately owned. We support our client’s trade show programs domestically, internationally or both.

Our culture is made up of designers, architects, craftsman, builders, installers, some of them are sports enthusiasts, runners, bikers, photographers, but we are all people who appreciate a work-life balance. We believe that we need clients and client dont need us, so we are always working towards full customer satisfaction.